Step-by-step System Onboarding Guide

Follow the steps outlined below to get your system up-and-running fast on EveryPig. Should you need additional help, feel free to contact support@everypig.com.


Action Steps

Step 1. Order Your Free Quick Start Guides

Before you get started, make sure to order your free Quick Start Guides. You will distribute these guides to managers and in-field staff like caregivers, so make sure you order enough to cover your whole system.

The guides give high-level how-to information to your managers and caregivers so they can feel empowered to get started submitting Daily Checkups fast. You will distribute these guides to managers, and they will then distribute them to caregivers in the field.

Want access to the guides faster? Click here to download a PDF version (English-US).

Languages Supported:

  • English-US

  • Spanish-LA

  • Portugues-BR

  • French

  • Korean

  • Vietnamese

Note: Please allow 5-7 working days for orders inside the US and Canada. For international orders, please allow 14-21 days delivery time.  

Step 2. Manager Training (~30-45 mins)

Set up a meeting with Managers

Now that your Quick Start Guides have Arrived, it’s time to schedule a meeting with your managers. We recommend sending your managers an invite for the session using email or traditional mail. Our team has created a template letter you can use for this.

 


Manager Meeting Agenda

The Purpose of the manager meeting is to ensure all field managers understand what EveryPig is, how it works, and how to explain its use to caregivers. Manager will be the front line in your operation, so it is essential that they fully understand the system before the company-wide rollout. You can download the Manager/Caregiver training powerpoint for your use.

Suggested Meeting Structure

  1. Explain the EveryPig system. Make sure to explain why moving to digital record keeping is better for your operation.

  2. Distribute Quick Start Guides. Make sure to walk the managers through the guides and answer any questions they may have

  3. Plan rollout with the team. Let your managers help you plan the implementation. Consider their concerns, suggestions, and together create an action plan.

  4. Close with Q&A. Close the meeting with a question and answer session. This time provides managers with a chance to voice opinions and have any outstanding questions answered.

Step 3. Caregiver Training (~10-15 mins)

Send Caregivers A Message Regarding EveryPig

We recommend sending all caregivers participating in EveryPig a message regarding your system’s use of the service via email or traditional mail. The news will let them know about your intentions and will alert them to the training session they will soon have with their manager. Our team has created a template letter you can use for this.


Managers Meet with Caregivers In-Field

On an agreed upon date, managers will begin to meet with caregivers in-field regarding getting started with EveryPig as part of the manager’s usual rounds. The manager will take this opportunity to distribute the Quick Start Guides, train the caregiver, and answer any questions they may have.

Suggested Meeting Structure

  1. Explain the EveryPig system. Make sure to explain why moving to digital record keeping is better for the production company, veterinarians, managers, and the caregiver.

  2. Distribute a Quick Start Guide. Make sure to walk the caregiver through the guides and answer any questions they may have

  3. Demonstrate the use of EveryPig. The manager will then show the caregiver how to use EveryPig using a smartphone.

  4. Close with Q&A. Before leaving, answer any questions the caregiver may have. It is essential that they understand they will be supported in this transition, so do your best to make them feel that support.

Step 4. System Rollout

Now that your team has been trained, the final step in the process is importing farm, user, and group data into EveryPig. If at any time you have questions about importing data, our team is here to help you with this process. We’ve created farm and user import templates to help you quickly gather the necessary data.

Once you have gathered the necessary data, contact your EveryPig sales representative to request concierge import service.

Note: You can also add farms and user manually using the Admin pannel. 

Import Farm Data

You can add and manage farms from the Admin panel on EveryPig or to get started faster, you can let our team import farm data for you. Download the farm template here, fill out the required fields, send it back to us and our team will import the data for you.

Below is a list of farm data you can import into EveryPig. Note: not all of the data is required. For more information about managing farms, click here.

  1. Farm Name

  2. Address or Geo Coordinates

  3. Federal Premise ID (Optional)

  4. Farm ID (Internal) (Optional)

  5. Farm Type

  6. Management Provider (Your company by default)

  7. Barn ID(s)


Import User Data

You can add and manage users from the Admin panel on EveryPig or to get started faster, you can let our team import user data for you. Download the user template here, fill out the required fields, send it back to us and our team will import the data for you.

Below is a list of user data you can import into EveryPig. Note: not all of the data is required. For more information about managing users, click here.

  1. Email Address

  2. First, Last Name

  3. Phone Number (Optional)

  4. User Roles


Import Group Creation

The only thing left to do when completing onboarding is to create groups for your farms. This way, caregivers will have groups to add pigs to and begin submitting Daily Checkups regularly. EveryPig allows you to import groups using our group template. When you’re ready, use the group import function on the group admin panel to complete group creation.

Below is a list of required group data when creating groups in EveryPig. For more information about managing users click here.

  1. Group ID

  2. Farm Name (Where the group will be placed)

  3. Group Creation Date


Veterinary Product Request Form

If you can’t find the veterinary product you’re looking for on the product compendium, you can request a new product be added. To request a new product, download the product request template and contact your EveryPig sales representative to request concierge import service.